ACCOUNTS PAYABLE MANAGER
Responsible for managing the accounts payable function.
· Process checks
· Reports
· Fixed Assets
Check Processing
- Ensure that all invoices and check requests are accurately coded and approved
- Review & Audit A/P Batches do corrections for all of the companies mentioned above.
- Approve A/P Batches,
- Cut checks including commission checks; check runs for all companies.
- Ensure all printed payment checks are properly distributed
- Research phone calls, Past Due Invoices, Appraisal Invoices, if needed.
- Reviewing scanned files, making sure if all scanned daily and checks are in order by numbers for all companies.
- Assign and review work of the A/P team
Manage/review TCL check disbursements
Credit Cards
- Review and audit all credit card charges against submitted expense reports.
- Ensure all charges are coded to appropriate expense type and company
Work with credit card users for clarification or information
Fixed Assets
- Track and depreciate all fixed assets by location and department
- Review the Asset spreadsheets coming from MIS & Facilities along with the invoices for all companies.
- Post and create assets numbers and input all related data
- Fixed Asset invoices, Asset additions & Depreciation for all the companies.
- Balancing all Fixed asset Master with the balance sheet for all companies.
- Work with MIS to get the correct information on PC’s & Printers
- Transfers and Asset Disposals on fully depreciated PC or printers or Tossed.
Work with Facility Department on Fixed Assets for Equipment & phone system.
Loan Insurance
- Ensure receipt of MIP payments
- Process payments by wire transfer to HUD
· Confirmation # for each transactions, send copies to Insuring department to insure the loans.
· On FHA loans down load information from Data Trac on funded loans make sure on Refinance we have MIP credit, on a weekly basis MIP must be paid within 10 days of loans gets funded.
· Forward initial PMI payment to insurers once a month when upon receipt of invoices. Audit review and make sure PMI is in borrower impound account or loan is sold or not.
Issue checks if needed
Year-End
- Prepare1099 Year End Reporting
- Checking the information in the Address Book, mailing address, duplicates Vendor name or Tax Id.
- Accrue A/P for year end
- Help for yearend Audits, Work on Reconciliation Spreadsheets
Calling Vendors for the information
Supervision
- Work planning, prioritization and assignment; establish and monitor accountability for subordinates’ job responsibilities
- Align staff to achieve departmental and company goals and objectives
- Training and team-building; staff development for professional and corporate growth; coaching, mentoring and counseling
- Timely performance management (appraisals, reviewing and approving work; rewards and disciplinary action; conflict resolution)
- Interviewing and hiring decisions; promotions and demotions
- Termination of employees within Company Policies and Practices (reviewed by HR)
- Ensure compliance with Company Policies
Demonstrate and encourage integrity and alignment with Company Vision, Mission and Values
Management
- Meet position’s goals and objectives
- Track, monitor and prepare report on departmental goals and objectives
Other duties as assigned
Check Processing
- Ensure that all invoices and check requests are accurately coded and approved
- Review & Audit A/P Batches do corrections for all of the companies mentioned above.
- Approve A/P Batches,
- Cut checks including commission checks; check runs for all companies.
- Ensure all printed payment checks are properly distributed
- Research phone calls, Past Due Invoices, Appraisal Invoices, if needed.
- Reviewing scanned files, making sure if all scanned daily and checks are in order by numbers for all companies.
- Assign and review work of the A/P team
Manage/review TCL check disbursements
Credit Cards
- Review and audit all credit card charges against submitted expense reports.
- Ensure all charges are coded to appropriate expense type and company
Work with credit card users for clarification or information
· Knowledge of A/P Practices & procedures
· Knowledge of Accounting Theory & practices
· Organization skills
· Pc operating Skills
· Knowledge of Fixed Asset
· Knowledge of Mortgage banking terminology is plus
· Knowledge of Word processing & Excel
· Analytical and mathematical skills and applications
· Strong communication skills (verbal, written, listening)
· Supervisory and management experience; team-building experience and skills; leadership skills; accessible and approachable
· Attention to detail; multi-tasking skills; excellent time-management skills
· Ability to work independently with minimal supervision
· Flexibility and adaptability in a fluid and rapidly changing environment
· Willingness to do more than basic job requirements as needed
IV. Education, Training and Experience Required:
a. Special courses/licenses needed:
Asset Accounting, Accounting II, Excel, Word, Accounting programs (JDE Plus)
b. Formal education required.
AA degree in Accounting, or BA is Plus, or equivalent skills and knowledge
c. Prior experience needed:
4-6 years of supervisory experience required
A/P in multi-company coding required
d. How many weeks, months, or years of experience is required to do the job satisfactorily (both on-the-job and prior experience):
4 years’ Experience in Accounting,
4 years Supervisory,
4 years Multi Company A/P
2 years Fixed Assets.
ACCOUNTS PAYABLE MANAGER
Responsible for managing the accounts payable function.
· Process checks
· Reports
· Fixed Assets
Check Processing
- Ensure that all invoices and check requests are accurately coded and approved
- Review & Audit A/P Batches do corrections for all of the companies mentioned above.
- Approve A/P Batches,
- Cut checks including commission checks; check runs for all companies.
- Ensure all printed payment checks are properly distributed
- Research phone calls, Past Due Invoices, Appraisal Invoices, if needed.
- Reviewing scanned files, making sure if all scanned daily and checks are in order by numbers for all companies.
- Assign and review work of the A/P team
Manage/review TCL check disbursements
Credit Cards
- Review and audit all credit card charges against submitted expense reports.
- Ensure all charges are coded to appropriate expense type and company
Work with credit card users for clarification or information
Fixed Assets
- Track and depreciate all fixed assets by location and department
- Review the Asset spreadsheets coming from MIS & Facilities along with the invoices for all companies.
- Post and create assets numbers and input all related data
- Fixed Asset invoices, Asset additions & Depreciation for all the companies.
- Balancing all Fixed asset Master with the balance sheet for all companies.
- Work with MIS to get the correct information on PC’s & Printers
- Transfers and Asset Disposals on fully depreciated PC or printers or Tossed.
Work with Facility Department on Fixed Assets for Equipment & phone system.
Loan Insurance
- Ensure receipt of MIP payments
- Process payments by wire transfer to HUD
· Confirmation # for each transactions, send copies to Insuring department to insure the loans.
· On FHA loans down load information from Data Trac on funded loans make sure on Refinance we have MIP credit, on a weekly basis MIP must be paid within 10 days of loans gets funded.
· Forward initial PMI payment to insurers once a month when upon receipt of invoices. Audit review and make sure PMI is in borrower impound account or loan is sold or not.
Issue checks if needed
Year-End
- Prepare1099 Year End Reporting
- Checking the information in the Address Book, mailing address, duplicates Vendor name or Tax Id.
- Accrue A/P for year end
- Help for yearend Audits, Work on Reconciliation Spreadsheets
Calling Vendors for the information
Supervision
- Work planning, prioritization and assignment; establish and monitor accountability for subordinates’ job responsibilities
- Align staff to achieve departmental and company goals and objectives
- Training and team-building; staff development for professional and corporate growth; coaching, mentoring and counseling
- Timely performance management (appraisals, reviewing and approving work; rewards and disciplinary action; conflict resolution)
- Interviewing and hiring decisions; promotions and demotions
- Termination of employees within Company Policies and Practices (reviewed by HR)
- Ensure compliance with Company Policies
Demonstrate and encourage integrity and alignment with Company Vision, Mission and Values
Management
- Meet position’s goals and objectives
- Track, monitor and prepare report on departmental goals and objectives
Other duties as assigned
Check Processing
- Ensure that all invoices and check requests are accurately coded and approved
- Review & Audit A/P Batches do corrections for all of the companies mentioned above.
- Approve A/P Batches,
- Cut checks including commission checks; check runs for all companies.
- Ensure all printed payment checks are properly distributed
- Research phone calls, Past Due Invoices, Appraisal Invoices, if needed.
- Reviewing scanned files, making sure if all scanned daily and checks are in order by numbers for all companies.
- Assign and review work of the A/P team
Manage/review TCL check disbursements
Credit Cards
- Review and audit all credit card charges against submitted expense reports.
- Ensure all charges are coded to appropriate expense type and company
Work with credit card users for clarification or information
· Knowledge of A/P Practices & procedures
· Knowledge of Accounting Theory & practices
· Organization skills
· Pc operating Skills
· Knowledge of Fixed Asset
· Knowledge of Mortgage banking terminology is plus
· Knowledge of Word processing & Excel
· Analytical and mathematical skills and applications
· Strong communication skills (verbal, written, listening)
· Supervisory and management experience; team-building experience and skills; leadership skills; accessible and approachable
· Attention to detail; multi-tasking skills; excellent time-management skills
· Ability to work independently with minimal supervision
· Flexibility and adaptability in a fluid and rapidly changing environment
· Willingness to do more than basic job requirements as needed
IV. Education, Training and Experience Required:
a. Special courses/licenses needed:
Asset Accounting, Accounting II, Excel, Word, Accounting programs (JDE Plus)
b. Formal education required.
AA degree in Accounting, or BA is Plus, or equivalent skills and knowledge
c. Prior experience needed:
4-6 years of supervisory experience required
A/P in multi-company coding required
d. How many weeks, months, or years of experience is required to do the job satisfactorily (both on-the-job and prior experience):
4 years’ Experience in Accounting,
4 years Supervisory,
4 years Multi Company A/P
2 years Fixed Assets.
